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7.8. Create a Meeting from a Teams Channel

Details

This Document will provide details on how to create a meeting from a Teams channel.

You'll need a Microsoft Teams site to proceed with creating a meeting from a Teams channel. This method for creating a Teams meeting is ideal for recorded meetings, as the Microsoft Stream recording will appear linked in the Teams channel after the video is processed.

What is a Teams channel?

On Microsoft Teams, a channel is a section of a Team, used to collaborate on a specific topic. Below is the Concorde IT Team, with seven channels:
Note that every Team has a General channel by default

Create a Teams channel meeting

1. In Microsoft Teams, navigate to the Teams channel for your meeting.

1. Select the Meet in the top-right corner.
2. Select Schedule a meeting.

2. The New Meeting screen appears.

1. Give the meeting a title.
2. If you want to send an invitation and have the meeting appear on member calendars, add members to the "required attendees" field. Otherwise, follow Steps 5 to 9 to notify Teams site members about the meeting.
3. Adjust the meeting dates, start time and end time.
4. If you want to create a recurring meeting — a series of meeting which repeats on a regular basis
5. Note that when you schedule a channel meeting from the channel, Microsoft Teams automatically sets the Teams channel where the meeting resides. When a channel meeting is made, anyone on the Team can join the meeting.
6. Add any meeting details in the large text box (optional).

3. Click or tap the Send button in the upper right corner. The channel meeting is created.

4. After the meeting is created, the meeting will appear in a Teams channel conversation. But the Teams site members need to be notified.

5. To notify Teams site participants of this new meeting, click or tap Reply

6. The reply text box appears. Type @team.

7. You'll be prompted with the Team's name as a suggestion. Select the Team name.

8. Your reply includes a mention of the Team by name, which will notify all Team members.

After the Team mention in the text box, write a brief note about the meeting. Click or tap the paper airplane icon to send. Now all Team members are notified of the meeting.

Questions?

Please contact the IT Services Help Desk for questions about Microsoft Teams.